Home ยป NGO Registration: Understanding the Documentation and Paperwork Involved

NGO Registration: Understanding the Documentation and Paperwork Involved

by Professional Utilities

Starting a non-governmental organization (NGO) is a noble venture that requires considerable effort and commitment. Before you can start carrying out your activities, you need to register your organization with the relevant authorities. Here is a guide to help you understand the documentation and paperwork involved in the NGO registration process.

Choose a Name for Your NGO

The name of your NGO should reflect the mission and vision of your organization. It should be unique, easy to remember, and not similar to other registered organizations. Once you have chosen a name, conduct a name search to ensure it is available.

Prepare Memorandum of Association and Articles of Association

Memorandum of Association (MOA) and Articles of Association (AOA) are legal documents that outline the objectives and rules of your NGO. The MOA describes the purpose and scope of the organization, while the AOA outlines the internal regulations and management structure of the NGO.

Get Your Documents Notarized and Stamped

After preparing the MOA and AOA, you need to get them notarized and stamped by a notary public. The notary public will verify the authenticity of your documents and attest to their validity.

Obtain DSC and DIN

To obtain a Digital Signature Certificate (DSC), you first need to choose a certifying authority (CA) that is licensed by the government of India. There are several CAs available, and you can select one based on their reputation and pricing. Once you have chosen a CA, you need to fill out an application form and provide the necessary documents, such as proof of identity and address. The CA will then verify your documents and issue the DSC.

To obtain a Director Identification Number (DIN), you need to apply online through the Ministry of Corporate Affairs website. You need to provide your personal information, including your name, address, and contact details, along with a copy of your PAN card and other identity documents. After submitting the application, you need to pay the requisite fee and wait for the DIN to be issued. Once you receive your DIN, you can use it for any company or organization that you are a director of.

It is essential to ensure that your DSC and DIN are valid and up-to-date, as they are required for various legal and financial transactions. You can renew your DSC and DIN when they are about to expire to ensure that they remain valid.

Register with the Registrar of Societies

To register your NGO, you need to submit the MOA, AOA, and other necessary documents to the Registrar of Societies in your state. The Registrar will review your application and approve your registration if everything is in order.

Apply for 80G and 12A Certificates

After registering your NGO, you need to apply for 80G and 12A certificates. The 80G certificate allows donors to claim tax deductions for their donations, while the 12A certificate exempts your NGO from paying income tax.

Open a Bank Account

To start receiving donations and funding for your NGO, you need to open a bank account in the name of your organization. You will need to provide your registration certificate, MOA, and AOA, along with other necessary documents to open a bank account.


Registering an NGO requires careful planning and attention to detail. By understanding the documentation and paperwork involved in the process, you can ensure a smooth and successful registration. Once your NGO is registered, you can start working towards your goals and making a positive impact in society.

You may also like